When vendor invoices were opened by mail you would verify purchase order information by either  CMMS (maintenance inventory for plant related expenses such as forklifts and conveyor belts) and regular purchase orders. You would write down the vendor number, account number for that vendor, general ledger codes and any other pertinent information. Other information to verify would be quantity, pricing, vendor name if different from vendor who sent the invoice and receiving numbers were written down as well. If vendor name who sent invoice different from vendor name in system gave a 1099 form to senior accounts payable clerks to set up as a new vendor. Then you would enter your invoices and file them in alphabetical carts after initialing each one you entered. Filing them by invoice number as well as by alphabetical order.

The second duties were check runs from start to finish. The steps were:

1.           Going into the AS/400 screen where the check process began and entering the code for that check run, dates to start from and finish and other criteria if necessary.

2.           After running the first part of the check you run you get your first time vendor and preliminary report.

3.           After preliminary report you would enter add on invoices to that check run or rushes and run another preliminary report which could potentially give you another first time vendor report as well.

4.           Then you log on to system G and make sure the checks crossed over from system A to G and print your check copies, then print your actual checks and close out of system G.

5.           The next step was to transfer disbursements to an Excel spreadsheet, add your headlines for that check run and sent it to an accountant upstairs to create an audit list. That was sent by email and returned by email to be printed out.

6.           The last step was printing your disbursement journal and letting your supervisor or next person running checks that you were finished with that check run.

7.           Next was matching high dollars(over 50,000),first time vendor report,audits and multiple check stubs before noon. All these checks had to be mailed by 5:00 that day or the following morning by 9:00 AM. Then match the rest of the checks.

Filing

Filing consisted of certain letters assigned to you to file after checks had been mailed. You had to sometimes create new file folders and make sure by Friday that your filing was completed for that week. The other part of filing consisted of interfiling check copies for co-workers who had other letters of the alphabet.

Statements

The other duties we were assigned were vendor statements. Going through the AS/400 you checked the invoice numbers to see if they were in the system, wrote down check numbers and mail dates as well if the checks had cleared the bank and what date they cleared. You also responded to the vendor inquiry by what method they preferred being either fax, phone or email in a timely manner to ensure resolving issues of past due invoices.

Email Usage

Email usage was very important as you had to maintain your vendor contact list, approval contact list for problem invoices and other pertinent information for your records. I also had sub folders I created in Outlook so I could easily find email messages for future reference if needed.

Computer Usage

Computer usage was for business purposes only. I used it to find vendor web sites if no contact information was provided or contact information provided was not correct. I also used smartpages as a means to locate companies, 411 for phone numbers and lycos for research if further research needed.

Customer Service

Customer service skills were important as to be able to prioritize your day. Keeping track of what phone calls, faxes or other duties had to be done first to make your day a little easier. Using calendar feature by email, hand written notes or office calendar keep track of what needed to be done every day and crossing that task off when finished.

1. Assisting and directing new employees,visitors and business associates in a courteous and efficient manner.
2. Responded to inquiries regarding directions to the business location,business web site and email addresses,contact names in departments for inquiries and followed up to inquiries made by mail.
3. I would maintain databases in Microsoft Outlook and Outlook Express, Act, Access, Goldmine and Q & A by Microsoft for warranty information(used at Partner Industrial Products).
4. I would sign for all deliveries at the front desk and inform the correct parties of their arrival.
5. Issue passes for all visitors and business associates if appropriate.
6. I keep all of my work areas neat and orderly at all times and priortize work according to importance.
7. I maintain a positive and professional service image for achieving service excellence and practice spirited characteristics.
8. Provided employees,visitors and business associates with a professional, courteous and attentive service at all times.
9. I developed a working knowledge of an organizations operations, familiarity with an organizations missions and goals, and general knowledge of locations and services provided.
10. Answered a multi line phone system, relayed appropriate messages and information, answered routine questions and forwarded calls and inquries to the correct personnel.
11. Willing to work in a team environment
12. Good communication skills to work with clients and other staff persons.
13. Greeting and making Clients/patients comfortable on arrival with courtesy and efficiency.
14. Telephone skills needed to communicate with inquires for appointments and directing calls to appropriate person.
15. Record filing and computer skills to deal with client records.
16. The ability to help were ever needed including doing other duties as needed if there is an absentee or shortage of available help for those other duties.

. I am willing and interested to understand the mission of the company that I would become part of, and have a sense of the overall purpose of the organization, it's desired outcomes, and it's position in the worldwide marketplace.
2. I can understand the importance of individual contributions to the organization and it's outcome.
3.  I can think critically and readily apply what I have learned.
4. I will teach other employees what I know and help out where needed.
5. I possess the organizational skills necessary to determine what is important to finish first.
6. I understand the importance of making commitments to the team or employer, and following through on those commitments.
7. I focus my creative energies on end products or outcomes rather than confining my thinking to parameters.
8. I balance my own sense of vivsion with the vision of others, and can communicate a vision effectively to make it visible and useful to others.
9. I make a commitment to the companies field of expertise and will be the very best performer within that field.
10. I possess personal integrity and value relationships based on trust and honesty.
11. I demonstrate emotional sensitivity to varying needs of diverse team members.
12. I have developed communication skills that I can share with others. This includes the ability to listen, make eye contact, and use language that is appropriate for a particualr audience.
13. I understand the value of taking risks and combining those risks with judgement based on sensible principles and sound information.
14. I possess the organizational skills that enable me to plan from begininng to end an outcome while considering the informational and other needs of colleagues in a team environment.
15. I possess the ability to work toward cross organizational collaborative efforts and partnerships between organizations.

My goal is to work for an organization that rewards their employees with not only raises and bonuses when warranted but that acheive goals through teamwork and strategic plans. I also want to work ina office related environment where co-wprkers help each other through good as well as bad days,compromise and appreciate one another efforts. Ina world where many people take each other for granted I'm looking for a compant that looks out for its employees,plants and customers through hard work and trust.